Do you frequently search for specific or repetitive keywords in your Gmail inbox or Google Drive? If so, we can help you organize them quickly and efficiently.😉
This feature is particularly beneficial for those who need to quickly access emails and documents related to current projects and tasks.
With our Keyword setting feature, you can easily copy email content and file links from your Drive, making it quick and convenient to create and publish posts.
Unfortunately, this features is not supported on the mobile app.
1. Connect your Google account
To retrieve your emails and files from Gmail and Google Drive, you must first connect your Google account.
Connect directly through the project
1) Access the project you want to add keywords to.
2) Click "Keyword Integration" at the top-right corner and enter a keyword.
3) After adding a keyword, click on "Integration" below.
4) Integrate your account to access your Gmail inbox and Google Drive.
Connect through your settings
You may also integrate with your Google account through the Settings.
Tip!
To use both the Gmail and Google Drive tabs, you must integrate your account for each service. You can choose to connect with one or the other if both are not needed.
If needed, you can connect different accounts for Gmail and Google Drive, allowing you to use different accounts for each service.
2. Add your most frequently searched keywords
Keyword registration popup
Once your account is integrated, a popup will appear asking you to enter the first keyword for the project.
Add Keywords manually to the list
You can also add the keywords manually to the list.
Tip!
The keywords you set are personal settings, meaning the keywords you add will not be visible to other participants in the project.
The same keywords apply to both the Gmail and Google Drive sections, and cannot be set differently for each.
To learn more about the regulations for keyword registration and search, scroll down to the 'Keyword Management and Search Guidelines' section at the bottom of this page, or click here to be directed to the section.
3. Register emails and files to posts
Google Email
By integrating your Google email account, you can view your email list directly on the right side of the screen. With this feature, you can easily transfer (copy) email content into a post, making it quick and convenient to create and publish posts.
1) Once you have added certain keywords, emails that contain the keyword should be listed under the "Gmail" tab.
2) Find the email you want to register and click the [+] icon that appears when you hover your mouse over it. The email content will automatically be added to the post.
Tip!
'X' icon will eternally remove the email from the email section and cannot be undone, but the email will still appear in other projects.
Clicking on an email from the Keyword list will take you to your Gmail inbox.
File attachments cannot be registered through this feature. Please download the attachment from the email previous to uploading it to the post.
3) After registering an email to the post, the email details (sender, title, sent date, and time) will appear at the top. You can manually delete this section when registering or editing the post.
4) Once the email is registered, the [+] button will change to '📜' icon, which will directly open the post when clicked.
Tip!
If you delete a post created based on the keyword, the document icon will revert to the [+] button, allowing you to register again.
Google Drive
With the keyword feature, you can continuously view files from your Drive based on the keywords you’ve set, displayed on the right side of the screen.
1) When you find the file you want under the "Google Drive" tab, simply click the "clip" icon to retrieve (copy) the file link.
2) Paste the link into your post, and instead of appearing as a link, it will be converted into an attachment format for easier search in the future.
3) Files (links) uploaded through this process will be organized under the 'Clouds' category in your 'File' tab.
4. Keyword Management and Search Guidelines
1) Keyword Registration
You can add up to 10 keywords to each project. Once all 10 keywords are registered, the 'Add' button will disappear, and the keywords will be hidden under the toggle button.
Keywords can be set individually and differently for each project.
Spaces or symbols cannot be included within keywords.
2) Keyword Selection
The keyword you selected will move to the front of the list.
Multiple keywords cannot be selected at the same time.
3) Keyword Match / Search
Emails and files will be detected for exact matches, regardless of capitalization. They will not appear if they do not match exactly, including spacing between words.
Keywords are searched based on email and file titles, but cannot detect keywords within the content.
4) Keyword Modification
The registered keyword cannot be edited. To modify it, you must delete the existing keyword and add a new one.
